The National Parking Association (NPA) is seeking a highly motivated and organized meeting and event planner to join the National Parking Association team to produce events from conception through to completion. Event manager/meeting planner responsibilities include organizing memorable events that meet quality expectations and providing outstanding customer service.
This position is responsible for managing and coordinating all details of annual convention, leadership forum, training and networking events through personal leadership and by managing a network of contractor resources. The ideal candidate is a competent meeting planner and is a highly motivated, results-oriented, self-starter who thrives in a dynamic, deadline driven environment. The successful candidate has 4-7 years association events management experience with a demonstrated ability to meet deadlines as well as excellent attention to detail.
NPA is a national, trade association representing tens of thousands of industry professionals with 935 member companies/organizations representing the corporate and small business owners/operators of parking operations, as well as institutional, government and educational entities. This dynamic, trade association is esteemed for its CPP credentialing program and the stature of its leadership and members in the business community. A motivated and collegial staff, in coordination with volunteer leaders propels the association’s programs & services. Located at 16th and K Street, NW—in the heart of downtown D.C., NPA is a prominent, national, trade association with a focus on growth; online at www.WeAreParking.org.
Reporting to the Vice President, Marketing, Communications and Events, the Meeting & Event Manager manages planning and implementation of all major association functions.
Coordinate Budget preparation, budget management, contract coordination and cost control.
Deliver meeting planning from concept through execution using association planning documents to manage tasks, space grids, food/beverage, audio visual and volunteer/staff schedules.
Source venues, catering, A/V and other logistics and manage contracting RFP process.
Serve as Show Manager on site for major events to manage teams, vendors and show workflow.
Oversee registration management and CE credit upload with Education for LMS.
Ensure compliance with insurance, legal, health and safety obligations.
Coordinate facilities and manage all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material distribution, etc.
Provide weekly pick up reports, registration reports and develop post event reports.
Support program planning an in person & virtual event management.
Support trade shows and association presentations/exhibits at outside events.
Provide feedback and periodic reports to stakeholders.
Propose ideas to improve provided services and event quality.
Liaise with internal teams to identify their needs and to ensure customer satisfaction.
Conduct pre- and post – event evaluations and report on outcomes.
Cooperate with marketing and PR to promote and publicize event.
Serve as a key committee member on convention & major event committees.
Specify staff requirements and coordinate their event assignments.
Other duties as assigned
Requirements Undergraduate degree required; 4-7 years of experience in an association environment. CMP certification is a plus. Some travel is required. A highly motivated manager who can oversee multiple tasks and deliver flawless events with a collaborative and collegial mindset is key. Demonstrated track record of success.
Proven experience as an events planner or organizer; outstanding project management, vendor management and budgeting skills
Impressive portfolio of previously managed events (conventions, forums and regional meetings)
Ability to manage multiple priorities and multiple constituencies, working effectively toward deadlines with strong attention to detail.
Excellent written and oral communication skills, with the ability to present data and conclusion in an organized, concise manner.
MS Office proficiency. Experience with eShow a plus.
Ability to work collaboratively with colleagues and staff.
Bachelor’s degree required.
The National Parking Association provides health, dental and life insurance coverage, as well as a 401 (k) retirement plan with match. Employees receive complimentary parking. A generous vacation, sick leave and holiday schedule is provided.
To Apply: Submit a cover letter, resume and desired salary via email to CindySatin@WeAreParking.org at the National Parking Association. No phone calls please.
About National Parking Association
NPA is a national, trade association representing tens of thousands of industry professionals with 935 member companies/organizations representing the corporate and small business owners/operators of parking operations, as well as institutional, government and educational entities. This dynamic, trade association is esteemed for its CPP credentialing program and the stature of its leadership and members in the business community. A motivated and collegial staff, in coordination with volunteer leaders, propels the association’s programs and services. Located at 16th and K Street, NW—in the heart of downtown D.C., NPA is a prominent, national, trade association with a focus on growth; online at www.WeAreParking.org.