AACC, an international scientific/medical society of clinical laboratory professionals, physicians, and research scientists is seeking a Payroll and Accounts Payable Coordinator.
Payroll: Accurately administers the payroll process through collecting and tabulating records of time worked, hours paid but not worked (e.g., vacation/personal), entering pay, department, title and status changes into the payroll system, entering benefit deductions and processing semi-monthly payrolls and distributing checks when direct deposit is not used.
Accounts Payable: Accurately computes, classifies, verifies and records cash disbursements for use in maintaining accounting records.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Accurately processes semi-monthly payroll for all employees.
Ensures that employees enter time into the Time and Attendance system accurately and promptly.
Ensures that managers approve employee’s timecards.
Monitors the account distribution of salary and wage payments, including correcting prior distributions.
Balances or reconciles assigned payroll records; resolves and adjusts discrepancies; analyzes reports to identify and locate sources of error.
Prepares timecard reports and calculates retroactive payments, bonuses, special disbursements, final distributions and overtime payments.
Prepares and maintains related payroll records and reports.
Enters, updates, and reconciles employee changes to payroll and benefits (direct deposits, tax exemptions, deductions, insurance, transportation, 403b etc.).
Researches and resolves problems, performs scheduled activities.
Serves as a liaison with service provider(s).
Conducts appropriate audits to ensure data integrity.
Interprets, explains and recommends changes to rules and regulations as they relate to payroll.
Creates and maintains Desk Manual for payroll activities.
Provide company-wide training and support on HR systems (e.g. payroll, time and attendance, etc.).
Assists and works closely with Human Resources.
Creates and maintains vendor files for the vendor database in the organization’s accounting system.
Processes approved invoices into accounting system per established procedures, paying within 30 days unless otherwise stated.
Reviews statements and investigates outstanding invoices.
Ensures receipts for monthly corporate credit card statements are collected and entered into accounting system in a timely manner.
Ensures transactions recorded into the accounting system are accurate, consistent, and descriptive.
Reconciles monthly the following Balance Sheet accounts: Other prepaid expenses, active prepaid Annual Scientific Meeting expenses, and prepares year-end audit schedules for legal fees, grants/awards and others, as required.
Ensures that on-going monthly expenses for the current month have been received before month-end close.
Prepares payroll allocation general journal entries and reclassification entries as necessary.
Provides administrative support in all areas of accounting in a cooperative and efficient manner.
Maintains and prepares 1099’s in a timely manner and submits for supervisor's review. Mails 1099’s and IRS Form 1096 prior to due dates.
Works with an outside agent to initiate foreign wire transfers, as required.
Researches and resolves staff questions and concerns about A/P issues.
Maintains Desk Manual for A/P activities.
Maintains filing system for A/P documents.
Provides training to new employees on automated A/P system.
Maintains positive working relationship with AACC staff.
Satisfactorily complies with association policies and procedures.
Travels to and works at AACC Annual Scientific Meeting, as required.
EDUCATION and/or EXPERIENCE
Associate's degree (A. A.) or equivalent from two-year college or technical school. One to two years of payroll administration experience and one to two years of general accounting experience and/or training; or equivalent combination of education and experience. Critical skills include attention to detail, time management, communication (verbal, listening, written), customer service and teamwork, as well as honesty and integrity in dealing with confidential information.
Proficiency with accounting software and automated A/P system is required. Proficiency with payroll systems, specifically Paychex and its accompanying time and attendance package, required.
Ability to read and interpret documents, such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of members or employees.
Experience with accounting software (Microsoft Dynamics NAV / Navision is preferred), automated payroll systems (Paychex is preferred), intermediate MS Excel, automated A/P system, and Windows applications is required.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Forward your resume and cover letter with salary requirements. No phone calls. EOE.
AACC is an international scientific/medical society of clinical laboratory professionals, physicians, research scientists and other individuals involved with clinical chemistry and related disciplines. Founded in 1948, the society has over 8,000 members and is headquartered in Washington, DC.
Our vision is to provide leadership in advancing the practice and profession of clinical laboratory sc...ience and its application to health care. We are best known for the journal Clinical Chemistry, the most cited in the field, and for our annual meeting, the world's largest lab medicine conference with nearly 20,000 participants from more than 100 countries. AACC offers many programs that address the scientific, clinical, technical, and management challenges facing laboratory professionals.