Administrative, Clerical, Support, Customer Service and Support, Meetings/Expositions/Events
4 Year Degree
The District of Columbia Bar has an opening for an Executive Assistant to the Chief Executive Officer (CEO). The position serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Executive Office (EO) and serves as a liaison to the Board of Governors (BOG), the Bar President, the Executive team (ET) and the Management team (MT) and provides administrative support to the CEO and EO. This position reports to the CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides direct support to the CEO and Chief Information Officer (CIO) to include: managing and maintaining an active calendar of appointments, composing and preparing correspondence that may be confidential and sensitive, and providing significant administrative assistance.
Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO, including those of sensitive and/or confidential nature, and determines the appropriate course of action, referral or response.
Coordinates and assists with various projects to include:
Preparing materials and managing AV for monthly BOG meetings.
Conducts substantive research for committees and special projects.
Preparing materials, memoranda and correspondence, coordinating logistics and providing other support for external events.
Drafting memoranda and reports.
Maintaining records and website for Executive Committees and BOG.
Organizing historical documents to be cataloged into the Bar’s archiving and indexing system.
Preparing materials and managing AV needs for staff meetings on behalf of the CIO.
Handles inquiries on behalf of the CEO from the public and follows up with Board and committee members as directed by the CEO.
Coordinates meetings and administrative support for the ET and MT on a regular basis.
Assists the General Counsel with confidential matters of litigation and outside counsel.
Coordinates extensively and provides support to the Senior Project Specialist (SPS) with committees and projects staffed by the CEO.
Serves as administrative liaison to the bar Presidents and BOG including support such as issuing corporate cards, submitting expense reports and managing security access.
Performs other duties as assigned.
BA/BS degree from an accredited college or university with a minimum of three years of relevant work experience or a combination of education and relevant work experience equal to seven years or more.
Direct experience working in a membership association, a similar nonprofit organization or a law office is a plus.
Proficiency in Microsoft Office Suite, PowerPoint a must. Experience working with a membership database and document storage application highly desirable.
Excellent interpersonal and customer service skills. Must work well in a team environment and must be able to build and maintain effective working relationships. Must be able to interact with Bar members, volunteers, vendors, the public and Bar employees.
Excellent analytical and problem solving skills are essential. Must be able to distill technical and sometimes complicated information into concise reports and memorandums.
Must be detail oriented, deadline driven, results-oriented and be able to multi-task and work in a fast paced environment. Must be able to effectively prioritize competing demands.
Must work well under pressure, have excellent organizational abilities. Must be dependable, adaptable, creative and self-motivated.
Ability to handle and maintain the confidentiality of highly sensitive information.
This is an exempt position. Salary is commensurate with experience. The D.C. Bar has an excellent benefits package.
This is not an attempt to list all essential functions of this position. It is recognized that job duties may change over time based on the Bar’s needs.
The District of Columbia Bar is an Equal Opportunity Employer.
Additional Salary Information: The DC Bar has an excellent benefits package
About District of Columbia Bar
The District of Columbia Bar, created by the D.C. Court of Appeals in 1972, is among the largest unified bars in the United States. The precipitating force for the D.C. Bar's creation was the legal community's desire to have a single organization that could uphold the ethical standards and rules of professional conduct.
Today the Bar's mission is to provide service to the profession, the courts, and the community. The purposes of the Bar are to aid the court in carrying on and improving the administration of justice; to foster and maintain high ideals of integrity, learning, competence in public service, and high standards of conduct; to safeguard the proper professional interest of the members of the Bar; to encourage the formation and activities of volunteer bar associations; to provide a forum for and to publish information relating to the discussion of subjects pertaining to the practice of law, the science of jurisprudence and law reform, and the relations of the Bar to the public; and to carry on a continuing program of legal research and education and make reports and recommendations in the technical fields of substantive law, practice and procedure, so that the public... responsibility of the legal professional is more effectively discharged.
As a result of a member referendum, Bar dues may only be used to support the admission and continued registration of lawyers, lawyer discipline, the operation of the Clients' Security Fund, and certain administrative operations. All other Bar activities are supported by voluntary contributions, user fees, and other nondues sources of income.
The Bar is governed by a 23-member board of governors that reflects the diversity of the membership, including lawyers in public interest organizations, in government agencies, in large firms, in small firms, and in solo practice.