The Society for Developmental Biology (SDB), is seeking an Administrative Coordinator to provide administrative support to the SDB National Office, fulfilling the duties as prioritized and supervised by the Executive Officer.
Enters and maintains society membership databases and dues/subscriptions processing (online and checks), including providing daily batch reports (with appropriate coding) to accounting manager
Assists Executive Officer with new member application process, updates membership database and processes payments
Communicates with membership on society activities by phone, email, website posting and postal service, according to set guidelines
Serves as point of contact for members and public regarding society activities, and redirects requests as needed
Assists Executive Officer during annual meeting activities:
Updates and posts meeting information and announcements on SDB website and other appropriate websites
Updates registration and abstract submission forms (online and paper)
Processes registration and abstract submissions (online and paper), and housing if necessary, and provides batch reports with appropriate coding to accounting manager
Maintains meeting participants databases
Assists in the production of the final program/abstracts booklets
Provides on-site registration and coordinates student helper activities
Assists Executive Officer and Regional Meeting Organizers in setting online regional meeting registration/housing and abstract forms, processing payments and providing batch reports with appropriate coding to accounting manager
Assists Executive Officer and Publications and Communications Coordinator in updating SDB website and posting announcements
Updates election online ballot: collects and compiles information from candidates, informs members of election and sends results to Executive Officer
Assists Executive Officer in preparing materials for Board of Directors meeting and other needs
Assists Executive Officer and Committee Chairs/Members in programmatic needs
Creates surveys using Survey Monkey or other software
Orders office equipment and supplies
Skills and Qualifications:
Must have strong verbal and written communication skills
Must have excellent attention to detail and organizational skills
Must have excellent phone etiquette and customer service skills
Must have the ability to exercise discretion when necessary
Must have the ability to work effectively as a team player
Ability to work with databases and membership/meeting/abstract management software
Working knowledge of Microsoft Office and Adobe Acrobat
The Society for Developmental Biology (SDB), a non-profit scientific organization in Rockville, MD, is dedicated to the advancement of the field of developmental biology. Over recent decades, the SDB has grown from a few hundred members to nearly 2000, and has evolved to provide an international forum for research, education and career development in developmental biology. For more information, visit: www.sdbonline.org
SDB is an Equal Opportunity Employer.
About Society for Developmental Biology (SDB)
FASEB’s and the member societies reputation for excellence is reflected in the quality of its employees, who form an exceptional team that works to support the goals of the organization. Our positions are diverse and range from administrative, to professional, to executive. FASEB also provides Human Resources services for a number of these member societies residing on our campus.
FASEB and the societies offers competitive salaries and a comprehensive benefit package that includes medical, dental, vision, life, short/long-term disability insurance; flexible spending account, 403(b) retirement plan, free parking, 10 holidays, sick leave, and generous vacation.
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