The Editorial Coordinator for Otolaryngology–Head and Neck Surgery and OTO Open reports to the Managing Editor, Journals.
BA/BS in English, Communications, Library Science, or similar discipline. One+ years peer-reviewed journal experience preferred. Ability to juggle multiple duties. Excellent attention to detail, editing skills, and organizational skills. Computer skills are required, including MS Word and MS Excel. Must demonstrate ability to work well independently and have excellent oral and written customer service skills. Experience with manuscript submission software preferred. Some travel may be required.
Assist Managing Editor in working with Editor in Chief, Associate Editors, publisher, authors, and reviewers.
Manage manuscript flow, including receiving, assigning, tracking, and sending all manuscripts submitted to the journal, using the Editorial Manager (EM) system.
Manage review and revision process, to include notifications, additional reviews, editorial acceptance, and author notification.
Monitor, track, and manage peer reviewers.
Maintain files and current status of required forms, in print and electronic formats, financial disclosures, and authors’ contribution roles, as well as files for copyright transfers.
Maintain calendar of proposed supplements, managing the supplements workflow, and related communications with authors and Research and Quality Business Unit.
Assist Managing Editor in working with the Resident Reviewer Development Program and other project based working groups.
In Managing Editor’s absence, assume responsibility to ensure ongoing operations of the editorial office.
Use EM to process all manuscripts, which includes tracking manuscripts from submission to publication or rejection.
Check submitted papers for proper format and substance.
Prepare manuscripts for editorial review.
Edit accepted manuscripts and transmit them to the publisher.
Track Annual Meeting submissions; follow up with authors.
Answer telephone and electronic inquiries regarding the journal.
Please submit your resume with cover letter and salary expectations (applications without a cover letter and salary info may not be considered) through one of the following options:
Submit your resume with your cover letter and salary expectations
Mail: AAO-HNSF, 1650 Diagonal Rd., Alexandria, VA 22314-2857 Attention: Human Resources
About American Academy of Otolaryngology-HNSF
The American Academy of Otolaryngology – Head and Neck Surgery http://www.entnet.org one of the oldest medical associations in the nation, represents around 12,000 physicians and allied health professionals who specialize in the diagnosis and treatment of disorders of the ears, nose, throat, and related structures of the head and neck. The Academy serves its members by facilitating the advancement of the science and art of medicine related to otolaryngology and by representing the specialty in governmental and socioeconomic issues. The organization’s mission is “Empowering otolaryngologist-head and neck surgeons to deliver the best patient care.”
We take pride in our excellent benefits package offered to eligible employees, which includes medical, dental, and vision coverage. We also provide short and long term disability insurance, life insurance, flexible spending accounts, 403(b) retirement plan, credit union membership, five weeks of PTO, and nine holidays, compressed work schedules and flexible scheduling. We offer a business casual dress environment, free parking, commuter benefits, and walking distance to the King Street Metro. We are proud to be an equal opportunity employer.