Associate Director, Accounting

Reporting to the Assistant Vice President, Finance, Budget & Accounting, the Associate Director, Accounting manages Accounts Receivable, Accounts Payable and financial reporting. The Associate Director, Accounting will be responsible for supervising a team of accounting professionals. The Associate Director develops the processes and programs required to implement the department’s strategy and manages the resources of the function. The Associate Director is also accountable for effective day-to-day operations and implements initiatives to ensure results are attained and quality standards are met. The Associate Director supervises the Associate Billing Accountant, the Systems Accountant, and the Accounts Payable Associate.

Responsibilities include the development and maintenance of internal controls to ensure the safeguarding of assets, efficiency and effectiveness of operations, and reliability of financial statements.

Financial Reporting, General Ledger Analysis and Budgeting:

• Prepare, review, analyze and interpret financial and budgetary
• Coordinates and improves, in conjunction with the AVP, the timeliness of the monthly and annual closing processes in support of accurate financial
• Provide data analytics and make recommendations to ACE program
• Monitor ACE operations to support organization’s financial health and achievement of its overall
• Monitor ACE’s operational environment to ensure knowledge of and compliance with legal, nonprofit, and GAAP
• Create and maintain documentation on ACE’s accounting policies and procedures including records retention. Work with AVP to ensure efficiency and effectiveness of
• In coordination with the AVP, conduct the annual financial audit, including preparing, reviewing and responding to audit schedules relied upon by the independent auditors in reaching their audit
• In coordination with the VP develop the organization’s annual budget, assisting staff and administrators in budget preparation, implementation and control.
• Supervise the work of A/R, A/P, G/L, and Financial Software staff.

Manage Accounts Receivable and Accounts Payable Functions:

• Set objectives for A/R and A/P staff that aligns with the Finance department’s goals.
• Monitor processing of invoices and payments to ensure timely and accurate reconciliations.
• Ensure A/R and A/P policies follow accounting principles.
• Mentor A/R and A/P staff in their professional development.
• Evaluate, annually, the performance of the A/R and A/P staff.

Accounting Software:

• Develop and maintain knowledge of current accounting software and related policies, practices and
• Work with IT Services or third party vendors in the implementation and maintenance scheduling of accounting
• Develop and conduct training programs to educate end users on new and existing financial software
• Recommend changes to the accounting software environment to reduce duplication of effort by
• Mentor the financial software systems staff person in accomplishing divisional and organizational
• Evaluate, annually, the performance of the financial software systems staff person.

Taxation and Compliance:

• Manage annual tax return procedure, compiling records to prepare IRS Forms 990, 990-T and other information returns as
• Maintains schedules of taxation and compliance reporting requirements, according to various federal and state regulations and laws.
• Researches tax issues as required; participates in latest tax legislative, regulatory sessions to comprehend tax
• Maintain knowledge of annual changes to ensure ACE remains compliant in all matters.