Purpose: The Professional Development Associate is responsible for supporting the business operations and activities to fulfill the organizational goals of the Illinois School Nutrition Association (ILSNA) and the Illinois Association of School Business Officials (Illinois ASBO). This opportunity has been created due to the newly created partnership between Illinois ASBO and ILSNA.
Reports to: The Executive Director of ILSNA/Deputy Executive Director of Illinois ASBO.
Professional Development Responsibilities:
Coordinate services for meetings and events, such as accommodations for participants, facilities, catering, AV needs, signage and event security.
Manage event activities to ensure the satisfaction of participants and to guarantee the event complies with applicable regulations and laws.
Maintain effective working relationships with members to determine event objectives and to accomplish department goals.
Negotiate contracts with service providers and suppliers (hotels, convention centers, speakers, etc.).
Develop budgets, project revenues and expenses, and control expenditures as per budget parameters.
Compose correspondence, documentation, surveys and spreadsheets.
Conduct site searches/visits to various venues including hotels, restaurants, etc. throughout the state of Illinois.
Update and maintain member database and records, work in Nimble which is supported by Salesforce.
Foster effective teamwork between ILSNA and Illinois ASBO staff in an effort to foster a culture of trust and collaboration.
Accuracy and attention to detail with the ability to multi-task and meet aggressive deadlines independently or as part of a team.
Develop content including but not limited to Web content, articles, blog/social media posts and marketing emails.
Create emails and other Association communications from design templates using Informz.
Maintain database information as required by department.
Assist in research and analysis of marketing campaigns.
Knowledge of or desire to learn some graphic design skills.
Member focus with exceptional customer service skills.
Maintain and update membership database in Nimble.
Create and maintain membership reports
Coordinate services for board meetings and board of director events, such as accommodations for participants, registrations, travel, etc.
Coordinate board meetings.
Create and maintain board meeting agendas, minutes, logistics, etc.
Maintain board policy.
Flexibility, innovation and creativity.
Ability to suggest new approaches to tasks and procedures.
Ability to work with minimal supervision.
Onsite support at the ILSNA conferences and events.
One week of onsite support at Illinois ASBO’s Annual Conference each April or May.
Ability to prioritize heavy work volume among the various areas according to department demands.
Ability to meet aggressive deadlines independently or as part of a team.
Exhibit confidentiality, flexibility, accountability and professionalism.
Excellent organizational, customer service and problem-solving skills.
Other duties as assigned.
Undergraduate degree in a field related to position. 3-5 years work experience.
Experience working with a board of directors.
Must have the ability to write/edit content with excellent grammar; excellent organizational skills; familiarity with MS Office Suite; including proficiency with word processing, spreadsheets, database management, email and calendar programs, as well as familiarity/experience with social media
Has 3-5 years of experience in event planning.
Has the ability to prioritize their work and respond to department demands.
Has the ability to meet deadlines independently or as part of a team.
Ability to work in a fast paced environment.
Is a self-starter with strong interpersonal skills.
Has strong analytical skills and attention to detail.
Has the ability to assimilate and adapt information to make events better.
Exhibits confidentiality, flexibility, accountability and professionalism.
Illinois ASBO is housed on Northern Illinois University (NIU) campus; however, this position is not through NIU.
Salary commensurate with experience; benefits include sick and vacation time; optional medical/vision/dental/life insurance, 401(k), etc.
About Illinois Association of School Business Officials
Founded in 1952, Illinois ASBO is a non-profit association devoted to the School Business Management profession that strives to provide its members with the services needed to foster their professional development and leadership skills. Membership currently stands at 2,500 and consists of school business officials, companies, as well as Emeritus members.