Position Title: Director of Finance and Accounting
Reports to: Chief Financial Officer
Department: The GOG Foundation (GOG) Finance Department
I. Position Objective:
Reporting to and partnering with the CFO, the Director of Finance will oversee, direct, implement, monitor, and regulate financial and selected Operational aspects of the GOG Foundation Inc., which includes finances, Partner programs, payroll, capital improvements, investments, all grants (federal, state, industry, etc.), contracts and subawards relating to the GOG with the approval of the CFO.
II. Key Duties and Responsibilities:
Oversee the financial and Operational activity of GOG Foundation Inc; direct, regulate and monitor all grants, contracts, and subawards for the GOG Foundation, including developing financial systems, implementing internal controls, processing payroll, accounts payable and administering grant budgets; approving and monitoring all grant expenditures; Prepare, plan, and oversee yearly audit and taxes.
Draft and negotiate clinical trial budgets between GOG and Industry Sponsors.
Manage client/vendor relationships and issue resolution.
Build, track and analyze budgets, conduct payment analysis and process change orders for finances (when appropriate).
Develop and respond to budget proposal requests by creating an overall trial budget (with service fee and passthrough estimates) based on various protocol assumptions.
Knowledge of global Site Investigator grant using fair market value estimates of the protocol procedures. Ability to understand a protocol schedule of assessments, and prior experience with Medicare coverage analysis.
Oversee and direct GOG’s Investment activities including, setting up accounting procedures and standard journal entries; maintaining systems for negotiating, monitoring, and approving the expenditures; developing, negotiating, and administering master Partner budgets.
Assist with site budget development, negotiations, and administration.
Negotiate subcontract agreements, monitor performance, and take necessary action on any audit findings. Prepare and participate in negotiating indirect cost proposals and other grant regulatory filings. Monitor and take corrective actions on subrecipients audit reports and audit findings. Participate and advise the CFO, President, Treasurer, and Board of Directors of all financial activities of the GOG.
Manage and oversee the financial activities of the GOG’s committee programs in conjunction with Groups Executive Director of GOG Operations, including organizing committee appointments, developing, and negotiating committee contracts, developing, and maintaining committee budgets, tracking committee expenses, and staffing meeting and providing managerial support. Provide related support and advice to the GOG’s BOD.
Develop, direct, and advise the GOG of all grants and contracts rules and regulations; implement and monitor procedures to stay in compliance with regulations as they relate to the GOG. Approve grant variances and requesting variances from granting bodies when appropriate. Prepare and submit all grant reports for internal and external use.
Provide support and guidance for the GOG Administrative Office located in Philadelphia, on all fiscal and administrative matters in addition to grant-specific activities.
Manage employee performance, set goals, provide timely feedback and coach for professional development and overall job effectiveness.
Manage employee schedules, approve timesheets and requests for time off.
Conduct interviews and make hiring decisions for positions directly reporting to this role.
Bachelor’s degree in accounting.
Minimum 10 plus years’ accounting experience in a non-profit organization.
Minimum 5 plus years’ experience in Pharma clinical trial contracting, CRO setting.
Experience in clinical trial Investigator grant build and negotiations.
V. Skills and Abilities
Working knowledge of accounting and budgeting practices.
Understanding of clinical trial terminology.
Effective organizational and time management skills.
High degree of work quality with attention to accuracy and detail.
Ability to work independently and focus on detailed tasks for extended periods of time.
Ability to perform multiple duties simultaneously.
Work effectively under pressure with the ability to meet deadlines.
Skilled at managing and coaching employees for optimal performance and professional development.
Highly skilled listener with effective facilitation and conflict resolution skills.
Ability to effectively collaborate and problem solve both in a team setting and independently.
Effective delegation skills with appropriate degree of assertiveness and initiative to hold project team members accountable for deliverables.
Work proactively by taking initiative to mitigate risk, create solutions for challenges and take personal responsibility for individual and department results.
Ability to solve complex work challenges when a previous solution does not exist.
Proficient at using computers and software including Microsoft Windows, Outlook, Word, Excel, and PowerPoint, as well as various Internet browsers.
Effective verbal and written communication skills.
Fluent in spoken and written English language.
VI. Physical Requirements
This position frequently works in an office environment and sits at a desk for extended periods of time and requires dexterity to operate general office equipment.
The person in this position will frequently communicate with peers, managers, subordinates, and clients, and must be able to exchange accurate and timely information in these situations.
This position may require frequent walking, bending, kneeling, standing, and reaching, and will require sitting for extended periods of time.
The person in this position may occasionally travel via personal vehicle regionally and via commercial transportation nationally.
The person in this position may need to occasionally lift and carry up to 25 lbs.
VII. Work Environment
The work environment is an indoors office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional travel will be required.
This description reflects management’s assignment of essential functions; it does not proscribe or restrict additional tasks that may be assigned.
Equal Employment Opportunity
The GOG is an Equal Opportunity Employer and strives to recruit and retain highly competent individuals for its staff. It is GOG policy to recognize the potential of each employee without regard to race, color, religion, national origin, creed, sex, age, marital status, sexual orientation, family responsibilities, disabilities, or other status protected by applicable law. This policy applies to all phases of the employment relationship.
About The GOG Foundation
The GOG Foundation, Inc. (GOG Foundation) is a nonprofit organization with the purpose of promoting excellence in the quality and integrity of clinical and basic scientific research in the field of gynecologic malignancies, including cancers that arise from the ovaries, uterus, cervix, vagina, and vulva. Our institutions and investigators are essential contributors to advancements in treatment regimens, surgical procedures, quality of life analyses, and prevention knowledge. The results of GOG Foundation clinical trials have influenced the standard of care for numerous malignant gynecologic neoplasms.